User Manual

Serial Numbers

The Serial numbers functionality provides the ability for using and tracking parts and products with unique serial numbers (S/N).

The serial numbers functionality is for tracking every individual physical item individually. By default, MRPeasy tracks all items by batch already, so if tracking of Batch No./Lot No. is required, this function is not needed separately.

This functionality can be enabled at Settings -> System settings -> Professional functions -> Serial numbers.

When this function is enabled:

  • The Serial numbers checkbox is added to each items' details. If this is checked, the serial numbers of this items must be tracked by the users.
  • The Serial Numbers report becomes available for items which are tracked by serial numbers.
  • The section Stock -> Serial numbers becomes available.
  • If the items with serial numbers are procured, the serial numbers must be entered when receiving the goods.
  • If the items with serial numbers are manufactured, the serial numbers of products must be defined in the Manufacturing Orders.
  • If parts serial numbers must be tracked for each product, the serial numbers of parts can be saved in the Manufacturing Orders.
  • When shipping items, the serial numbers must be chosen when picking the items for shipment.
  • It's possible to add custom fields for serial numbers (displayed in the Stock -> Serial numbers section).

The serial numbers are tracked within stock lots (batches). E.g. Batch LOT-12345 contains 5 parts with serial numbers 1, 2, 3, 4, and 5.

Read:

  1. What is a stock lot?
  2. How does stock lot tracking work in MRPeasy?
  3. How to save serial numbers to parts?
  4. What do the serial numbers statuses indicate at Stock -> Serial numbers?
  5. How to record serial numbers when receiving purchase orders?
  6. How to record serial numbers in manufacturing - for parts and products?
  7. How to write off serial numbered items?
  8. How to transfer serial numbered items to another warehouse?
  9. How to ship serial numbered items to customers?
  10. How to accept customer returns of serial numbered products?

Demo video