User Manual

Standard Accounting

MRPeasy has a built-in standard accounting module. It consists of:

  • chart of accounts,
  • general ledger,
  • balance sheet,
  • profit and loss statement.

All transactions, that are made in manufacturing, stock, procurement and CRM, are automatically reflected in the accounting.

Setting up accounting

To enable accounting, do the following:

  • Go to Settings -> Accounting. The software will create default accounts.
  • After the chart of accounts is created, the software will ask you for the accounts start date.

If you do not see menu point Accounting in Settings, then check your user rights.

When accounts are created, and the start date is saved, the standard accounting is enabled.

If you want to enter initial account values, please go to Settings -> Accounts -> Manual Journals and create a new journal.

Trialing the standard accounting

We understand that you may want to test the accounting module for a while, and then to discard testing transactions.

There are two options how to do that:

  1. If all your data (including orders and stock levels) is for testing, please delete it at Settings -> Database Maintenance -> Delete orders and stock only;
  2. If you are using MRPeasy already, and your data is valid, please go to Settings -> Accounting -> Settings, and change the Accounts start date. All transactions that took place prior to that date, will be ignored.

Transactions

When some transaction happens in MRPeasy, it is reflected in the accounting.

# Transaction Debit account Credit account
Purchasing
1 A purchase order is created and confirmed (an 'Invoice ID' is saved). Purchases Accounts Payable
2 PO is paid Accounts Payable Bank (e.g. Checking
3 PO is received Materials on Hand Purchases
Manufacturing
4 Parts are consumed Work in Progress Materials on Hand
5 A manufacturing operation is finished at workstation Work in Progress Manufacturing Overheads
6 A worker finishes a manufacturing operation Work in Progress Accrued payroll
7 MO is finished Finished Goods Work in Progress
Sales
8 An invoice is created and confirmed (type is ‘Invoice’ and status is changed from 'Dummy' to 'Unpaid') Accounts Receivable Sales
9 Invoice is paid Bank (e.g. Checking) Accounts Receivable
10 Goods are shipped Cost of Goods Sold Finished Goods
Inventory
11 A manual stock lot is created during the stock taking Materials on Hand / Finished Goods Inventory Adjustments
12 A manual write-off is created during the stock taking Inventory Materials on Hand / Finished Goods
Subcontracting
13 Subcontracting PO is created Purchases Accounts Payable
14 Subcontracting PO: parts are shipped Work in Progress Materials on Hand
15 Subcontracting PO is received Work in Progress Purchases
Credit invoices
16 A credit-invoice is created and confirmed (type is ‘Credit-invoice’ and status is changed from 'Dummy' to 'Unpaid') Sales Accounts Payable
17 Credit-invoice is paid Accounts Payable Bank (e.g. Checking)
RMA
18 An item is received (status of the stock lot is changed from RMA to Received) Materials on Hand / Finished Goods Inventory Adjustments
19 RMA service order: operation is finished at workstation RMA service Manufacturing Overheads
20 RMA service order: a worker finishes an operation RMA service Accrued payroll
Other transactions
21 Transfer order is shipped and fees are applied Materials on Hand / Finished Goods Transfer orders liability
22 Procured non-inventory item is received Non-inventory items Purchases
23 Service order to repair the rejected stock lot: operation is finished at workstation Work in Progress Manufacturing Overheads
24 Service order to repair the rejected stock lot: a worker finishes an operation Work in Progress Accrued payroll