Manufacturing Order Details

The Manufacturing Order (MO) has two views, the administrative view, for detailed overview and management, and reporting views, for reporting work in real-time.

Accessible from Production planning -> Manufacturing Orders, the administrative view of the Manufacturing Order allows to

  • see all details and costing information,
  • book and edit materials,
  • edit the operations, their details, and assigned workers,
  • add product serial numbers,
  • edit reported start-stop information,
  • open the attached files and see images,
  • one-click finish the order according to the plan,
  • return the order to production,
  • add notes.

Jump to a topic:

  1. Editing the Manufacturing Order (MO).
  2. Reporting production operations.
  3. How is the operation's duration calculated?
  4. How are manufacturing overhead, labor, and materials costs calculated?
  5. What are the MO statuses, how are the statuses updated?
  6. How to approve or release an MO for production?
  7. What is a multi-level MO?

Editing the Manufacturing Order

Jump to:

Changing the Manufacturing Order quantity

The total quantity of the MO can be changed by the production manager at Production planning -> Manufacturing Orders -> MO details page before the production has started, or after it has finished.

During production, the workers can report the produced quantity, which will update the MO quantity, if different. The reported quantity of the last operation will update the total quantity of the MO. See: How to report if the final MO quantity changes while the production is in progress?

If the quantity is changed before the MO is started at Production planning -> Manufacturing Orders -> MO details page:

  • Required materials and operations are recalculated.
  • Parts are automatically booked, if available.
  • Operations are rescheduled.
  • The quantity of the Target lot is updated.

If the quantity is changed after the MO is finished at Production planning -> Manufacturing Orders -> MO details page:

Adding parts, booking, and removing materials

Under the Materials section inside the MO details page, it is possible to book new parts or return booked parts to stock.

For booking materials:

For adding a new different material:

  1. Click the Add a booking button in the top right corner of the Materials table.
  2. Select the item.
  3. Enter quantity from available stock lots to book and Save.

For returning materials to stock, one-by-one:

  1. Click Return to stock button on the material's line.
  2. Enter the quantity and save.
  3. As a result:
    If MO is not finished:
    a) A Booked or Consumed quantity will become Not booked. Materials are available in stock, Not booked quantity is still required for the MO.
    b) A Not booked quantity is removed from the MO. These materials are not required for the MO.
    If MO is finished:
    c) A Consumed quantity is returned to stock, removed from the MO. Materials are available in stock.

For returning booked materials to stock, all at once:

  1. Click the Release all booked parts button. 
    Booked materials will be returned to stock. Consumed materials will not be affected.

If the BOM is updated:

  • Materials can be added to or removed from MO by updating the Bill of Materials and pushing the update to the existing MO (before the order is started).

Editing operations, assigning workers or departments

The Operations section of a manufacturing order contains a list of the manufacturing operations, where it is possible to assign workers or departments and edit each operation.

While editing the operation, it is possible to

  • change, remove, and add workstations or workers,
  • edit the planned operation duration,
  • insert, edit, remove reported work times and quantity,
  • edit manufacturing overhead and labor costs.

For assigning a worker:

  1. Open the Manufacturing Order.
  2. Find the operation.
  3. Change the Worker, using the drop-down menu.
  4. If you wish to assign another additional worker to the same operation, then Edit the operation and click Add worker.

For editing an operation:

  1. Open the Manufacturing Order in Edit mode.
  2. Scroll down to the Operations section.
  3. Click View/Edit to see and edit the operation details.

For rescheduling an operation, there are two options:

  1. Use Drag-and-Drop Rescheduling in section Production planning -> Production schedule.
  2. Edit the operation duration manually inside the MO details.

If the routing is updated:

  • Operations can be added to or removed from MO by updating the Routing and pushing the update to the existing MO (before the order is started).

See also:

Returning a finished manufacturing order to production

If the manufacturing order was marked finished by error, for returning the order to production:

  1. Open the Manufacturing Order in Edit mode.
  2. Click the Return to production button at the bottom of the Manufacturing Order details page.

The button "Return to production" is visible only to users with the "Lock handler" right. To change user rights go to Settings -> Human resources.

Notes and warnings

It is possible to enter Notes regarding this manufacturing order at the bottom of the MO details page. Important notes (incl. warnings from MRPeasy) have an Important flag Important notice in Production planning -> Manufacturing Orders table and are shown with a thick blue border inside the MO details in the Notes section.

Reporting production operations

Jump to:

Real-time Shop floor reporting by workers

The workers can report start-end times of work operations, quantities produced, part consumption, and lot and serial numbers.

There are several ways to access the reporting views:

  1. Go to the software section My production plan, which is the worker's interface, where operations and material consumption can be reported.
  2. Log in to Internet-kiosk, which is a simplified reporting interface for the worker, where operations can be reported. This is most suitable for small touchscreens.
  3. Click the Go to production button inside the Manufacturing Order details page to access My production plan, if you are a manager.
A next operation can be reported before the previous one is reported

In MRPeasy, it is possible to report an operation started and even finished before a previous operation is finished. However, it is possible to configure visibility, when the next operation becomes visible for the next worker.

The software does not lock down the reporting or freeze when a previous person forgot to report their actions, because if the software would lock up, one of two very serious consequences can happen:

  1. workers would go on working, and omit to report at all since the software is locked;
  2. production would stop until the reason for lock-up is found and corrected, which could potentially result in serious delays.

What to do if the final Manufacturing Order quantity changes during the manufacturing progress?

The final MO quantity can change for many reasons - overproduction, underproduction, expansion or shrink of material or product, technical failures, or a decision to stop for now and continue several days or weeks later (and create another MO for that).

If the MO is not started, or it is finished, the MO quantity field can be changed at any time.

If the original MO quantity changes while in progress, then the following should be done:

  1. Workers should report their operations finished (use "finish" not "pause" button when done), and report only the quantity that was processed.
    When using My production plan for reporting: the software asks the worker, after the last operation is finished with a different quantity, if MO quantity should also be updated.

    Here, in My production plan, the worker can also report the correct quantities of consumed materials, finish the MO, and release unused materials back to stock.

    When using Internet-kiosk for reporting: the MO will be automatically finished together with the finish of the last operation, and the MO quantity will not be updated. Instead, an important note (plus a red flag in the MO table) will be created for the MO, with information about the difference.
  2. If necessary, the used materials should be checked and updated.
    If materials have not been marked consumed yet, MO is not finished, then the quickest way to consume correct amounts is the following:
    1. Open the MO in My Production Plan or in Production Planning -> MO details -> Go to production.
    2. Click the Consume parts for the end-products button (a blue button with a shopping cart on the right-hand side of the page). The software will ask, how many items have been made and calculates parts accordingly.
    3. Correct any differences in consumed materials, if any, by consuming or unconsuming (consume with negative (-) quantity) on specific material lines.

    If MO is finished already, the used materials can be edited on the Production Planning -> MO details page, in the materials section
  3. If not done yet, the MO should be finished.
    1. Open the MO in My Production Plan or in Production Planning -> MO details -> Go to production.
    2. Click Finish production.
    3. When asked about unconsumed but booked materials, choose to Release unused or Consume all.
  4. If different, the MO quantity should be changed to the real finished quantity. 
    1. Open the MO in Production Planning -> MO details.
    2. Edit the Quantity field (this field is locked while MO is in progress).

Finalizing the manufacturing order

As a production manager, you could be reporting for the workers, or you might need to finalize the order because a worker didn't press Finish production.

For reporting the manufacturing order, if workers have not reported, made mistakes in reporting, or have not finalized it:

Finish production as planned

If you click Finish production as planned:

  • The Manufacturing Order is marked finished (status Done) even if operations have not been reported, or some materials have not been booked.
  • All booked materials will be automatically consumed. If some required materials were not booked, the software adds a flag Important notice and a Note to the order.
  • All unreported operations:
    - with planned times in the past, will be marked as reported according to their estimated times.
    - with planned times in the future, will be scheduled backward from button press time. For all such operations, the finish time will be the button press time, and the duration will match the planned duration.
  • Finished products will be available in stock.

After MO is finalized, it is possible to return it back to production.

Reporting serial numbers in production

It is possible to report both product serial numbers and part serial numbers.

Reporting serial numbers in production:

  1. Open the Manufacturing Order in Edit mode.
  2. Scroll down to the Serial numbers section.
  3. Click Add serial number to the product.
    (In the reporting screen, this button will become available after reporting the work operation started.)
  4. Serial numbers can be entered: 
    individually, by keyboard input or barcode scanning.
    With keyboard input, the serial numbers are auto-incremented, based on the last known serial number of the product;
    all at once, by copying them from a Notepad or an Excel file and pasting them into the first serial number field. The software will place each number in its own field.
  5. For entering part serial numbers, for every product serial number:
    1. Choose the part.
    2. Choose the serial number. (Only serial numbers from booked stock lots are available.)

If serial numbers are already saved for the product, then it is possible to add, remove, or edit part serial numbers by clicking on the View/Edit button of the serial number in the MO details.

In order to use serial numbers:

  • The serial numbers functionality must be turned on at Settings -> System settings -> Professional functions -> Serial numbers: Yes.
  • Serial numbers must be enabled in the item details, at Stock -> Items.


The section Subcontracts in the Manufacturing Order details contains a list of subcontracted operations (e.g. powder coating).

If a Routing has subcontracted services, then in the Manufacturing Order, in the Subcontracts section, for each operation:

  1. It is possible to create a PO and see the link to the PO.
  2. When creating the PO, the software calculates the dates and costs using Setup time, Cycle time, Fixed cost, and Variable cost values from the routing. These can be changed or updated inside the PO.
  3. The operation is marked Started when the PO is in shipped status (field Shipped on is filled).
  4. The operation is marked Finished when the PO is received.

To create one purchase order with subcontracted operations from several manufacturing orders, please go to Procurement -> Requirements.

Attention! There are different strategies on how to use the Subcontracting module:

  1. Strategy 1: When a product or a sub-assembly is fully made by the subcontractor (a subcontracted manufacturer).
  2. Strategy 2: When an operation during production is outsourced to a subcontractor.

To use this functionality, the subcontracting functionality must be turned on at Settings -> System settings -> Professional functions -> Subcontracting: Yes.

Overproduction of sub-assemblies in a multi-level MO

All sub-assemblies produced within a multi-level MO are considered as consumed in the finished product.

For making sub-assemblies to stock in excess, the following approaches can be used:

  1. Make the MO for the sub-assembly in advance. In such a case, it will not be nested into the MO of the upper-level product, and excess quantities will go to stock.
  2. If the MO is in progress already:
    a) For the overproduced quantity, make a separate MO (and e.g. click the "Finish production as planned" button to put these to stock immediately).
    b) For the overproduced quantity, find another existing MO, where these are also necessary, and report these units as produced.
    c) Use the Co-product BOM functionality to take excess subassemblies to stock.

Printing documents

Printing the manufacturing order, job traveler

Manufacturing orders can be printed in three versions:

  1. PDF wide, a document for the management, includes cost information.
  2. PDF medium, a job sheet for the worker.
  3. PDF narrow, a less detailed job sheet for the worker.

For printing a very detailed job sheet, click on the Go to production, then print the PDF of that page.

Creating the materials requisition sheet

If the Settings -> System Settings -> Software settings -> Materials requisition option is turned ON, the Materials requisition PDF can be created:

  1. for entire manufacturing order (Materials button on the right top corner);
  2. for each sub-assembly in multi-level manufacturing order (Materials buttons near each sub-assembly).

The materials requisition layout can be configured in the PDF Editor.

Multi-level Manufacturing Order

When sub-assemblies are not available in stock, MRPeasy automatically nests the production of these under the same Manufacturing Order.

If the manufacturing order is multi-level:

  • The materials and operations are grouped by assemblies (i.e. by BOMs and Routings).
  • If a sub-assembly does not have a routing, it is considered as a collection of parts (it is a phantom assembly / a phantom BOM).
  • Component names are displayed in green if parts for it are ready (sub-assemblies from the same MO are finished). Otherwise, the component name is displayed in red.

Important notes:

  • If the MO product is a kit (a bundle, an auto-assembly product), a multi-level MO is never created.
  • If Packing functionality is used, and the MO contains packaging material, then if the packaging material is not in stock, and the packaging has a BOM, a multi-level MO will not be created for manufacturing the packaging item.



  1. Error message "This manufacturing order cannot be canceled because items from its target lot have been consumed.".
    This means that products that were made from this MO are used somewhere already (e.g. shipped, written off, consumed in another MO...). The consumption of the products must be undone before the MO can be deleted. You can find the consumptions as follows:
    1. Open the Manufacturing Order.
    2. Click on the Target lot number.
    3. Open the Reports of the lot.
    4. Select the report "Bookings".
    5. Find and edit the lines where some items are consumed.
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