Procurement Section - For Buyer

The Procurement module gives the ability to:

  • manage purchase orders (POs),
  • manage vendors,
  • make procurement forecasts,
  • perform quality inspection of incoming goods,
  • see low inventory alerts,
  • see material demand in manufacturing or sales.

The Procurement section has the following sub-sections:

  • Purchase Orders - a list of all the purchase orders to your vendors and subcontractors.
  • Vendors - a list of all vendors and subcontractors.
  • Forecasting - a list of procurement forecasts, which can be calculated based on a sales forecast of products.
  • Inspections - a list of pending inspections (all stock lots that have been received into stock and need to be inspected) and performed inspections. Available with Return Merchandise Authorization and Quality Control functionality.
  • Critical on-hand - a list of procured items which are below their minimum available quantity and need re-ordering. 
  • Requirements - a list of all the purchasable components that are required for customer orders or manufacturing orders but have not been booked.
  • Statistics - statistical reports based on purchase orders.

Procurement - Frequently asked questions

Demo video: Purchasing Management

Purchasing, Purchase Orders:

  1. Send a Purchase Order.
  2. Send a Request For Quote (RFQ).
  3. Receiving items, partial delivery. Undo receipt.
  4. Purchase orders to subcontractors.
  5. Purchase Order status.
  6. Auto-fill Purchase Order.
  7. Discounts, taxes, additional fees.
  8. PO delivery schedule.
  9. Payments.
  10. Foreign currency.
  11. Import a Purchase Order.
  12. Approve a Purchase Order.
  13. Attach files.
  14. Automatically attach item files to Purchase Orders.
  15. Edit document PDFs.
  16. Troubleshooting Purchase Orders.

Managing the vendors of an item:

  1. Purchase Terms.
  2. Convert a vendor's unit of measurement.
  3. Pricing tiers.
  4. How are Purchase Terms used to auto-fill POs?
  5. How are Purchase Terms used when estimating the cost of an out-of-stock item?
  6. Update Purchase Terms.
  7. Import Purchase Terms.

Material traceability and handling:

  1. Batch and serial numbers.
  2. Free issue stock to subcontractors.
  3. Quality control of received items.
  4. Processing rejected items which failed quality control.
  5. Inspecting customer returns.

Material requirements:

  1. Low inventory alerts.
  2. Estimate costs and lead time for a customer order.
  3. Book products for a customer order and create demand for items.
  4. Schedule Manufacturing Orders. 
  5. What is a procurement forecast? How does it work?.
  6. Create a procurement forecast.
  7. Create manufacturing and purchase orders from a forecast.
  8. Consider or ignore available materials in a forecast.
  9. Multi-site forecasting.
  10. Tips for using the forecast.

Vendors:

  1. Vendor contact information.
  2. Vendor's currency.
  3. Default payment period.
  4. Documents in another language.
  5. Import vendors.
  6. Import purchase terms.

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