Shopify is a powerful e-commerce platform. Shopify and MRPeasy work seamlessly together so that sales and shipments are done in Shopify and products are manufactured, materials are handled, production is planned, and purchasing managed in MRPeasy.

Jump to:

  1. Demo video: MRPeasy and Shopify integration.
  2. Synchronization of orders.
  3. Synchronization of inventory levels.
  4. Setting up the integration.
  5. Setting up products in MRPeasy, importing products from Shopify.
  6. Tips for filtering orders in Shopify.
  7. Connecting several Shopify stores.
  8. Support for integration.

Synchronization of orders

The synchronization of orders works as follows:

  1. A sales order from Shopify is posted to MRPeasy as a Customer Order (CO).
  2. Available items are automatically booked for the order in MRPeasy.
    If items are not available or ready, the sales order in Shopify gets the tag "In production".
  3. Once items are in stock, the sales order in Shopify gets the tag "Ready for shipment".
  4. Order must be fulfilled in Shopify, which then creates a shipment and subtracts inventory from MRPeasy.
  5. If an order is canceled in Shopify, it can be canceled automatically in MRPeasy, if a shipment has not been created already.

Jump to:

  1. Post an order from Shopify to MRPeasy.
  2. Book products in MRPeasy.
  3. Ready for shipment notification.
  4. Shipping the products.
  5. Canceled Shopify orders.

Posting an order from Shopify to MRPeasy

The order from Shopify is posted to MRPeasy:

  • Once it reaches the status that is selected in the integration configuration (Paid, Paid partially, or Pending).
  • If it has matching products in MRPeasy.

As a result:

  1. It is imported to MRPeasy as a Customer Order at CRM -> Customer Orders.
  2. Tag "In production" is attached to the order in Shopify.
  3. The Shopify order number is copied to the "Reference" field in the MRPeasy Customer Order.
  4. The MRPeasy order number is saved to the "Additional details" field of the Shopify order.
  5. If some products of the order do not exist in MRPeasy, these lines are not imported, and a note is saved to the "Additional details" field of the Shopify order.

If the order has no products with matching products in MRPeasy:

  • It is not imported to MRPeasy and the tag "Ready for shipment" is attached to the order.
  • A note is added to the "Additional details" field of the Shopify order.


  • All prices in the imported CO are without tax.

Booking products for the order in MRPeasy

When an order has been imported into MRPeasy, then in MRPeasy:

  1. The software tries to book products. Available products are booked immediately.
  2. If there are products that are not available in stock, then inventory levels need to be refilled and the bookings completed.
    1. Such orders can be easily found by the statuses:
    2. Instructions: Book products to the customer order.

Important notes:

Notification when products are available for shipment

When all products are ready:

  1. The MRPeasy Customer Order status is changed to "Ready for shipment".
  2. In Shopify, the tag "In production" is replaced with "Ready for shipment" in the order’s details, indicating that this order can be fully fulfilled.

Shipping the items and subtracting the stock from MRPeasy

For shipping the items:

  1. The order must be marked fulfilled (shipped) in Shopify
  2. As a result, a Shipment is created in MRPeasy, and all items are automatically marked picked so that products are deducted from the inventory. 
    • If MRPeasy can pick all items, the tag "Ready for shipment" is removed in Shopify.
    • If for some reason MRPeasy cannot pick all items, a message is added to the "Additional details" field of the order in Shopify.
    • If shipped items have serial numbers, you must manually pick the items in the Shipment in MRPeasy, at which point the system asks which serial numbers were shipped.

Canceled orders

If an order, which was imported to MRPeasy, is canceled in Shopify, MRPeasy can try to cancel the customer order.

To enable this functionality:

  • Select the option "When order is canceled in Shopify: "Cancel in MRPeasy"" in the integration settings.

Please note:

  • Manufacturing Orders (MO) and/or Purchase Orders (PO) will not be canceled,
  • If a shipment has been created for a customer order, the customer order cannot be canceled.

If a customer order cannot be canceled automatically by MRPeasy, a message is added to the "Additional details" field of the order in Shopify.

Synchronize inventory levels from MRPeasy to Shopify

MRPeasy can update available quantities of products in Shopify.

If this function is enabled:

  • Once per hour MRPeasy will update available quantities of products in Shopify with available quantities from MRPeasy.
    See also: How to read the inventory numbers - in stock, available, expected?
  • Products are matched by "Part number" in MRPeasy and "SKU" in Shopify.
  • If some product does not exist in Shopify, or its’ inventory is not tracked in Shopify, then this product is ignored during the synchronization.

To enable this functionality:

  1. Go to Settings -> System settings -> Integrations -> Shopify. 
  2. Click the "Edit" button next to your shop.
  3. Select the option "Sync inventory levels".
  4. If you have several sites in MRPeasy or several locations in Shopify, it will be possible to choose what sites and locations to synchronize.

Setup of the integration between MRPeasy and Shopify

To configure the integration between Shopify and MRPeasy:

  1. Go to MRPeasy -> Settings -> System settings -> Integrations -> Shopify.
  2. Click the "Connect to Shopify" button.
  3. Fill in the required information:
  4. Click the "Install app" button.
  5. Import new products and inventory levels from Shopify, or set them up separately in MRPeasy.
  6. Optionally, set up a custom search in Shopify.
  7. Optionally, add another Shopify store.

Important note:

  • The orders, that are already in Shopify when you establish the integration, will not be sent to MRPeasy until they aren't updated (opened and saved).

Import customer information from Shopify

For privacy and data consistency reasons, it is advised to have customer information in one place only. That is, if a customer signs up in Shopify, better to have his contact details in Shopify only. In this case, MRPeasy will create one generic customer in MRPeasy CRM, and use it for all orders that are imported from Shopify.

Depending on your business specifics, you may want to import customer information from Shopify to MRPeasy.

If you use a generic customer, the shipping address will neither be imported.

To import customer information from Shopify to MRPeasy:

  1. Go to Settings -> System settings -> Integrations -> Shopify.
  2. Configure the integration between Shopify and MRPeasy.
  3. Select the option "Import customers".
  4. Now, when importing an order, MRPeasy looks for a customer with the same e-mail address. If the customer exists, it will be used to create the order. The address will be added to the customer details.
    If no customer is found, a new customer will be created.

Please note that Shopify allows updating the shipping address after the order has been placed. In this case, MRPeasy tries to update the address in the customer's details in MRPeasy. Nevertheless, please check that addresses match in both systems.

Import shipping costs

To import shipping costs from Shopify to MRPeasy:

  1. Go to Settings -> System settings -> Integrations -> Shopify.
  2. Configure the integration between Shopify and MRPeasy.
  3. Select the option "Import shipping costs".
  4. Select the stock item for saving shipping costs.

When an order is imported from Shopify, a new line with this item and the shipping cost is added to the order in MRPeasy.

Shipping costs will be imported from Shopify without tax.

Setting up products in MRPeasy and Shopify

In order to send orders from Shopify to MRPeasy, the products must be set up in both systems beforehand. 

For each of your products, the "SKU" field in Shopify must match the "Part Number" field in MRPeasy. 

There are two ways to do that:

  1. Import products and inventory levels directly from your Shopify.
  2. Set up products and inventory levels separately in MRPeasy.
Importing new products and inventory levels from Shopify

To import new products from Shopify:

  1. Connect MRPeasy and Shopify.
  2. Go to Settings -> System settings -> Integrations -> Shopify.
  3. Click the button "Import stock items".

If there are existing products, where Shopify SKU and MRPeasy Part number match, then these will be skipped. I.e. you can use this import several times, whenever you have added new products to Shopify.

If in Shopify there are products with Variations:

  • These variations are imported which have a Shopify SKU defined.
  • If Matrix BOM is
    • disabled, a separate item will be created for each variation;
    • enabled, then parameters are imported and a single item with variations will be created.

The data is mapped as follows:

Field in Shopify Field in MRPeasy
Title Part description
SKU Part number
Price Selling price
Quantity available In stock, available
Cost per item Cost per item in a new lot, if available quantity > 0
Setting up products and inventory levels in MRPeasy

Please see:

  1. Demo video: Inventory management in MRPeasy.
  2. Demo video: Setting up procured items.
  3. Demo video: Setting up manufactured items.
  4. Demo video: Setting up inventory levels.
  5. Setting up new items.
  6. Import items.
  7. Enter initial inventory values.

Connecting several Shopify stores with MRPeasy

It is possible to integrate multiple Shopify stores with MRPeasy.

To do that:

  1. Please go to Settings -> System Settings -> Integrations.
  2. At the Shopify section, click the "+" button to add an additional Shopify store.

Useful tips

We advise creating a custom search in Shopify to find ready for shipment orders faster:

  1. Go to Shopify -> Orders.
  2. Click Filter orders.
  3. Select a filter: Tagged with.
  4. Enter a tag Ready for shipment.
  5. Click the Add filter button.
  6. Click the Save this search button.
  7. Enter the name of the search: Ready for shipment.
  8. Save the custom search.

This makes it possible to find ready for shipment orders with a single click.


The integration between Shopify and MRPeasy is maintained by MRPeasy. If you have technical questions about the integration, please turn to MRPeasy support.

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