User Manual

Barcode System

The Barcode system functionality enables barcode reader support for MRPeasy, generation and printing barcodes from MRPeasy, and performing special functions after scanning a barcode.

The barcoding support can be enabled at Settings -> System settings -> Enterprise functions -> Barcodes.

When this functionality is enabled, then:

  • It is possible to assign and print an article barcode.
  • It is possible to print a unique stock lot barcode on the stock lot label.
  • It is possible to print a unique storage location barcode on the storage location label.
  • It's possible to print barcodes on manufacturing orders.
  • It is possible to scan barcodes, and according to the function and the scanned barcode, an action will take place.

Jump to:

  1. How to enable barcode support in MRPeasy?
  2. How to print and generate barcodes in MRPeasy?
  3. What happens when a barcode is scanned?
  4. What barcode scanners are supported by MRPeasy?
  5. Additional notes.
  6. Demo video.

Enabling barcoding support

For enabling barcodes in MRPeasy:

  1. Go to Settings -> System settings -> Enterprise functions
  2. Enable the functionality Barcodes: Yes.
  3. Select how barcodes are assigned to stock items:
    - automatically by MRPeasy;
    - or manually.
  4. Select the type of barcode:
    - EAN-13 (newer and preferred);
    - or UPC-A.
  5. If barcodes are assigned by MRPeasy, enter your manufacturer code - a prefix that consists of your country code and company code.
    If the company does not have the manufacturer code, it can be obtained at http://www.gs1.org.

Demo video: Enabling barcodes.

Assigning and printing barcodes

The following barcodes can be printed:

  1. Product/item barcodes.
  2. Stock lot (batch) barcodes.
  3. Storage location barcodes.
  4. Manufacturing Order barcodes.

Assigning barcodes to products

Barcodes can be assigned manually and also automatically.

Even if barcodes are assigned automatically, it is possible to re-assign a custom barcode to a stock item. For assigning a barcode:

  1. Go to Stock -> Items -> Open item details page.
  2. Click Print barcode button on the top right.
  3. Move the cursor into the Barcode field.
  4. Scan the barcode.
  5. Click the Print button to save the barcode.

Demo video: Item barcodes.

Printing barcodes for items and articles

After barcodes have been enabled you can print barcodes for items. Any size of paper for stickers can be used.

For printing article barcodes:

  1. go to Stock -> Items and open the product details.
  2. Click the button Print barcode in the upper right corner of the page.
    (If the product has matrix BOM and parameters, then this button is located in the Variations section.)
  3. If barcodes are assigned manually, enter the barcode value for the product.
  4. Select the paper size and margins.
  5. Define the grid that is used to place barcodes on the page - number of columns x number of rows per page.
  6. Enter the total number of barcodes to print.
  7. Click the Print button, as a result, a PDF file with barcodes will be opened.
  8. Print the PDF file.

See Resulting actions for scanning item barcodes.

Printing stock lot barcodes

It is possible to print labels to identify items from different stock lots (batches). The labels for stock lots can be printed by clicking Print label at
  • the Stock -> Stock lots page,
  • the Purchase Order, where the parts were procured.
  • the Manufacturing order, where the products were manufactured.

The standard label contains the following information:

  • Your company name;
  • stock lot number;
  • part number;
  • part description;
  • the quantity of the stock lot;
  • printing date;
  • the unique stock lot barcode, if the Enterprise function Barcodes is turned ON.

The label's width is 3.55" (90 mm). The height is 2.25" (57 mm) with the lot barcode.

See Resulting actions for scanning stock lot barcodes.

Demo video: Stock lot barcodes.

Printing storage location barcodes

It is possible to print labels to identify storage locations. The labels for storage locations can be printed by clicking Print label at the Stock -> Stock settings -> Storage locations page.

The standard label contains the following information:

  • Storage location name
  • Barcode

The label's width is 3.55" (90 mm). The height is 0.6" (15 mm) without the barcode and 1" (25 mm) with the barcode.

See Resulting actions for scanning storage location barcodes.

Demo video: Storage location barcodes. 

Printing manufacturing order barcodes

Manufacturing Order barcodes are printed on:

  1. Wide, medium, and narrow PDFs at Production planning -> Manufacturing Orders -> MO details.
  2. Worksheet PDF at My production plan -> MO details (or Production planning -> Manufacturing Orders -> MO details -> Go to production).

There are four different types of barcodes on Manufacturing Order PDFs:

  1. Manufacturing Order barcode: On all PDFs.
  2. Sub-assembly materials barcode: On wide, medium, and worksheet PDFs.
  3. Sub-assembly all operations barcode: On wide and worksheet PDFs.
  4. Operation barcode: On wide and worksheet PDFs.

See Resulting actions for scanning manufacturing order barcodes.

Demo video: Manufacturing order barcodes. 

Scanning barcodes

If the barcode is scanned, then the resulting action depends on the type of barcode you scanned and the page you are currently on. There could be several types of barcodes that can be scanned:

  1. Item barcode.
  2. Stock lot barcode.
  3. Storage location barcode.
  4. Serial number barcode.
  5. Manufacturing order barcodes.

Resulting actions for scanning item barcodes

Scanning item barcodes
Scanning location Resulting action
Any item or product choice field. The item is selected.
At My production plan -> operation details.

a) If the part is booked for this manufacturing order, the consume materials screen is opened. The quantity to consume must be confirmed.

b) If the part is not booked for this manufacturing order, a notification is displayed.

At Stock -> Items. The item is displayed.
At Stock -> Stock lots. All stock lots with this item are displayed.
At Stock -> Shipments. All shipments with this item are displayed.
At Stock -> Transfer orders -> Creating a new transfer order. A new line with the item is added.
At Stock -> Inventory. The item is displayed.
At Procurement -> Purchase orders. All Purchase Orders with this item displayed.

Resulting actions for scanning stock lot barcodes

Scanning stock lot barcodes
Scanning location Resulting action
My production plan -> operation details.

a) If the Stock lot is booked for this manufacturing order, the consume materials screen is opened. The quantity to consume must be confirmed.

b) If the stock lot is not booked for this manufacturing order, a notification is displayed.

Stock -> Transfer orders -> Creating a new transfer order.

A new line with the stock lot is added.
If the field "From" is empty, the site of the stock lot is selected.

Stock -> Stock lots -> Move stock item

The stock lot is selected for moving.

Any other page. The stock lot details page is opened (Stock -> Stock lots -> Stock lot details).

Resulting actions for scanning storage location barcodes

Storage location barcodes enable quickly reporting moving of items from one location to another. For example:

  1. Scan lot barcode.
  2. (Scan old location barcode, optionally.)
  3. Scan new location barcode.
  4. Save.
Scanning storage location barcodes
Scanning location Resulting action
Stock -> Stock lots -> Certain stock lot details page.

a) If the stock lot is already located at this storage location, the Move product page is opened with predefined Old place in the stock field (with the scanned storage location).

b) If the stock lot is not located at this storage location, the Move product page is opened with predefined New place in the stock field (with the scanned storage location).

Stock -> Stock lots -> Move stock item.

a) If the Old place in the stock field contains scanned storage location, this storage location is selected. I.e. this lot is already at this location.

b) If not, the scanned location is selected for the New place in the stock field.

Any other page. The stock lots list at the storage location is opened (Stock -> Stock lots).

Resulting actions for scanning serial numbers

Scanning serial numbers
Scanning location Resulting action
Stock -> Stock lots -> Serial numbers The item serial number is saved.
Manufacturing Order -> Add a serial number for a product The product serial number is saved.
Manufacturing Order -> Serial number's details -> Parts The part serial number is linked to the product serial number.
My production plan -> Operation details -> Add a serial number for a product The product serial number is saved.
My production plan -> Operation details -> Serial number's details -> Parts The part serial number is linked to the product serial number.
Internet-kiosk -> Serial numbers -> Add serial number The product serial number is saved.
Internet-kiosk -> Serial numbers -> Serial number's parts The part serial number is linked to the product serial number.
Shipment -> Pick items -> Choose serial numbers The serial number is saved for the shipment.
Stock -> Transfer orders -> Creating a new transfer order. A new line with the stock lot that contains this serial number is added.
If the field "From" is empty, the site of the stock lot is selected.

In order to use serial numbers:

Resulting actions for scanning MO barcodes

Scanning general MO barcode (in the upper right corner of PDF)
Scanning location Resulting action
My production plan MO details page is opened at My production plan.
Internet-kiosk Only operations from this MO are displayed. Other operations are hidden.
Any other page MO details page is opened at Production planning -> Manufacturing orders.
If the user has no rights for viewing Production planning but has rights for viewing My production plan or Internet-kiosk, the user is redirected accordingly.
Scanning sub-assembly barcode
Scanning location Resulting action
My production plan MO details page is opened at My production plan, the browser window is scrolled down to the sub-assembly.
Internet-kiosk Only operations for making the sub-assembly are displayed. Other operations are hidden.
Any other page MO details page is opened at Production planning -> Manufacturing orders, the browser window is scrolled down to the sub-assembly.
If the user has no rights for viewing Production planning but has rights for viewing My production plan or Internet-kiosk, the user is redirected accordingly.
Scanning manufacturing operation barcode
Scanning location Resulting action
My production plan MO details page is opened at My production plan, the browser window is scrolled down to the operation and it is highlighted.
Internet-kiosk Only operations for making the same sub-assembly are displayed. Other operations are hidden. The scanned operation is highlighted.
Any other page MO details page is opened at Production planning -> Manufacturing orders, the browser window is scrolled down to the operation and it is highlighted.
If the user has no rights for viewing Production planning but has rights for viewing My production plan or Internet-kiosk, the user is redirected accordingly.

Notes

  • If a barcode was scanned on a page with a table of entries, use the Clear Clear button to clear the filter and show the full list again.
  • If your web browser has a function "Search for text when I start typing," it should be turned off. Otherwise, the barcode scanner may not work correctly.

Supported barcode readers

  • Since MRPeasy is online software, and a barcode reader technically works as a keyboard, a barcode reader which is compatible with your device will work with MRPeasy.
  • Generally, the barcode readers can be connected via USB (for computers) or via Bluetooth (tablets, smartphones).
  • The MRPeasy iOS and Android apps allow the device's camera to be used as a barcode scanner.