Booking and Write-off Details

Bookings connect items from individual stock lots to where these are needed, or written off - e.g. products are booked for Customer Orders and parts are booked for Manufacturing Orders. Or if items are disregarded from stock, it is also possible to write them off.

On this page, it is possible to:

  • choose from which lots the items will be booked or written off,
  • delete a booking,
  • enter notes,
  • create Manufacturing Orders, Purchase Orders, or manual stock lots for these items,
  • choose a write-off type for manual write-offs.

Jump to:

  1. How to make a manual booking?
  2. How to manually write items off stock?

Booking items manually

For manually choosing lots from where to book items:

  1. The system displays all available stock lots and locations of where this item is stored. These are sorted by FIFO principle as follows:
    1. by the stock lot status: received lots are shown first, planned lots are after;
    2. by expiry date, if the Exipiry date's functionality is used;
    3. by Available from date of each stock lot.
  2. Enter the quantity to book into the Quantity field on desired stock lots' lines.
  3. Save

If the item is not in stock, then you could create a Manufacturing Order, Purchase Order, or a manual stock lot, after which you need to return to this page where you can book items from the newly created stock lots.

Booking expired items

The software does not automatically book expired items, but it is possible to manually book expired items, use these in production, or ship them to the customers.

If the item is expired and going to be shipped, then when picking the item for shipment, the software will issue a warning.

Manually making write-offs of stock

At Stock -> Write-offs it is possible to write items off stock manually. 

For manually writing items off stock:

  1. Go to Stock -> Write-offs.
  2. Click Create Create
  3. Choose the Item.
  4. Optionally, enter notes.
  5. Optionally, choose the write-off type.
  6. Enter the quantity at every stock lots' line to write off.
    The system displays line-by-line all stock lots and locations of where this item is stored. These are sorted by FIFO principle as follows:
    1. by the stock lot status: received lots are shown first, planned lots are after;
    2. by expiry date, if the Exipiry date's functionality is used;
    3. by Available from date of each stock lot.
  7. Save.
  8. If the item has Serial numbers, click Add at the Serial numbers section to choose the serial numbers.