Non-inventory items

The Non-inventory items functionality gives the ability to use non-inventory items, i.e. to turn off inventory tracking for these items.

Examples of non-inventory items include office furniture and supplies, cleaning supplies, equipment rentals, internet or travel expenses. Non-inventory items can also include small or incidental items necessary for daily operations but do not fit into a specific inventory category.

We do not recommend using non-inventory items for services, because in this case you will be not able to have any statistics on their sales. Please read what we recommend in this FAQ section article.

  • Non-inventory items can only be used in Purchase Orders, Customer Orders, and Invoices (can be bought and sold, as, for example, office equipment).
  • Non-inventory items cannot be used in BOMs, Manufacturing Orders, or Shipments.
  • These items are not part of inventory or inventory management (these items do not have stock lots, bookings, etc). They aren't visible in Stock -> Inventory.

This functionality can be enabled at Settings -> System settings -> Professional functions -> Non-inventory items.

When the functionality is enabled, then:

  • The setting This is an inventory item (Yes/No) will become available when creating a new article at Stock -> Items. This setting Defaults to "Yes" (entered item is a stock item).
  • Once the item has been saved, then this setting cannot be changed. An inventory item cannot be converted to non-inventory and vice-versa.

Jump to:

  1. Demo video: Non-Inventory Items
  2. Using non-inventory items in Customer Orders
  3. Expense items for procured services
  4. Charging for services

Using non-inventory items in Customer Orders

If the Professional function “Non-inventory items” is enabled, non-inventory items can be added to customer orders.

You can use these for services that have no direct cost (for example, an additional guarantee).

Non-inventory items are ignored when the software updates the customer order’s Status and Part status. If a customer order contains non-inventory items only, it is possible to select any CO status manually.

If the item has a cost (for example, shipping that you order from a vendor of yours), then please create a regular item. This allows linking customer orders with purchase orders, and thus allocating costs towards particular customer orders. For separating these items from inventory items, please create a separate product group.

Expense items in MRPeasy Accounting

If you pay for services or non-inventory items, which should be expensed immediately, it is possible to:

  1. Set an expense account as the default posting account for non-inventory items.
    1. Go to Accounting -> Chart of accounts.
    2. Edit the expense account.
    3. Select it to be a default account for "non-inventory items".
  2. Or, set a custom account for the product group, which contains the non-inventory items.

Posting date

If you have been billed for your non-inventory item now, but it is actually the last month's expense, then, for your correct bookkeeping enter the invoice date from the last month.

See also: Automatic accounting transactions.

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