Multiple Stocks and Production Sites

The Multiple stock and production sites functionality allows you to manage multiple physical stocks and/or production sites in different geographical locations.

There is a two-level system in MRPeasy for tracking the physical location of the goods:

1. Storage locations are bins, shelves, racks, areas, or separate rooms inside one warehouse or site.
   • Available by default.
   • For a hierarchy inside storage locations, e.g., a bin location within a room, name the storage locations appropriately: "Room 1, A1", "Room 2, A1".
   • Each item has a default storage location where it is automatically placed.
   • Different units of the same item can be stored in different locations.
2. Sites represent geographically separated production sites or warehouses.
   • Enabled by this functionality.
   • Each site has its own inventory management and storage locations, workstations, etc.
   • Purchases can be ordered to specific sites.
   • Customer orders can be filled from specific sites.
   • Each site has its own (site-specific) workstations.
   • With a transfer order, goods can be moved from one site to another. They cannot be booked or consumed directly on another site; they must be moved first.
   • Generally, warehouses within a single complex should not be set up as separate sites in MRPeasy.

Jump to:

• Demo video: Multiple stocks and production sites.
• Enabling the multiple sites functionality.
• User access rights.
• Deleting a site.

Enabling multi-stock functionality

This functionality can be enabled in Settings -> System settings -> Enterprise functions -> Multiple stocks and production sites.

The following software sections become available:

• The Settings -> Production sites/Stocks page, where you can define the different sites and their addresses.
• The Stock -> Transfer Orders page becomes available, allowing shipments between locations, printing waybills, etc.

In the Stock section:

• A particular stock/site can be selected in all functions and reports, or an overview of all sites can be seen.
• The reorder point for an item can be defined for each stock location.
• A default storage location (bin) for every item in stock should be defined.

In the Procurement section:

• A site must be selected for each line when creating a purchase order.
• Items on one PO can be ordered to different sites.
• The site's "Ship To" address is printed on the PO PDF.

In the Production planning section:

• A production site can be selected for different functions and reports.
• When planning new manufacturing orders, a production site must be chosen. The products will be available on this site, and materials can only be booked from it.
• A production site must be selected for each workstation. One workstation can be on a single site; each site has its own workstations. One workstation group can have workstations on several sites.

In the CRM section:

• When booking goods for a customer order, a site must be chosen.

User access rights for multi-stock management

To add stocks/production sites (in Settings -> Production sites/Stocks) or create Transfer Orders, the user must have the appropriate rights set in Settings -> Human Resources -> User rights.

Deleting a site

Sites can be deleted at Settings -> Production sites/Stocks.

The first site/stock (displayed in italic font) cannot be deleted. 

A site can be deleted when:

• The inventory levels are 0 at that site. There is no stock.
• Workstations are removed from the site.

It is possible to find and restore a deleted site:

1. Go to Settings -> Production sites/Stocks.
2. Deleted sites are hidden by default. Search for the deleted site by its name.
3. Open its details.
4. Click "Restore".