{"id":7400,"date":"2021-02-02T09:09:45","date_gmt":"2021-02-02T09:09:45","guid":{"rendered":"https:\/\/www.mrpeasy.com\/blog\/?p=7400"},"modified":"2023-03-27T12:23:58","modified_gmt":"2023-03-27T12:23:58","slug":"case-study-mrpeasy-exacta-technologies","status":"publish","type":"post","link":"https:\/\/www.mrpeasy.com\/blog\/case-study-mrpeasy-exacta-technologies\/","title":{"rendered":"Case Study: How Exacta Technologies Improved Productivity With MRPeasy"},"content":{"rendered":"\n<p class=\"wp-block-paragraph\">While moving facilities and trying to orient in the pandemic, UK hi-tech server manufacturer Exacta Technologies found resources to implement a new ERP system, all on their own.<\/p>\n\n\n\n<div class=\"wp-block-image\"><figure class=\"aligncenter\"><img loading=\"lazy\" decoding=\"async\" width=\"764\" height=\"509\" src=\"https:\/\/www.mrpeasy.com\/blog\/wp-content\/uploads\/2021\/10\/case-study-mrpeasy-exacta-technologies.jpg\" alt=\"\" class=\"wp-image-8735\" srcset=\"https:\/\/www.mrpeasy.com\/blog\/wp-content\/uploads\/2021\/10\/case-study-mrpeasy-exacta-technologies.jpg 764w, https:\/\/www.mrpeasy.com\/blog\/wp-content\/uploads\/2021\/10\/case-study-mrpeasy-exacta-technologies-300x200.jpg 300w\" sizes=\"auto, (max-width: 764px) 100vw, 764px\" \/><\/figure><\/div>\n\n\n\n<!--more-->\n\n\n\n<p class=\"wp-block-paragraph\"><em>You can also listen to this article:<\/em><\/p>\n\n\n\n<iframe loading=\"lazy\" title=\"Case Study: How Exacta Technologies Improved Productivity With MRPeasy\" allowtransparency=\"true\" height=\"150\" width=\"100%\" style=\"border: none; min-width: min(100%, 430px);\" scrolling=\"no\" data-name=\"pb-iframe-player\" src=\"https:\/\/www.podbean.com\/player-v2\/?i=2uwhu-fc7cca-pb&amp;from=pb6admin&amp;download=1&amp;share=1&amp;download=1&amp;rtl=0&amp;fonts=Arial&amp;skin=1&amp;btn-skin=3\"><\/iframe>\n\n\n\n<h2 class=\"wp-block-heading\">About Exacta Technologies<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">Exacta Technologies is a computer hardware company that specializes in designing, configuring, and manufacturing bespoke, high-performance computer servers and workstations. Founded in 2001, the UK-based company started out by producing tailored platforms for software providers, allowing those companies to offer hardware along with their software that would ensure the best possible user experience.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Today, <a href=\"https:\/\/www.exactatech.com\/\" target=\"_blank\" rel=\"noreferrer noopener\" aria-label=\" (opens in a new tab)\">Exacta Technologies<\/a> and its three subsidiaries \u2013 Platform, Blackcore, and Proline \u2013 produce bespoke hardware platforms, servers, and workstations for clients that need high-performance computing, bringing in 8 million pounds in yearly revenue and providing employment to 25 people.<\/p>\n\n\n<div class=\"banner-v2\">\n    <p class=\"banner-v2__desc\">Easily improve efficiencies across your business with MRPeasy<\/p>\n    <a class=\"banner-v2__link\" href=\"https:\/\/www.mrpeasy.com\/sign-up\/ \" target=\"_blank\" data-ga-event=\"blog_signup_banner_blue\">Try for free<\/a>\n<\/div>\t\t<style>.banner-v2 {\n    float: right;\n    display: flex;\n    flex-direction: column;\n    justify-content: center;\n    align-items: center;\n    padding: 40px 32px;\n    gap: 16px;\n    width: 356px;\n    height: 205px;\n    background: linear-gradient(199.68deg, #6084E5 13.17%, #5FA7DD 82.1%);\n    border-radius: 4px;\n    margin-left: 12px;\n    margin-bottom: 12px;\n    margin-top: 15px;\n}\n\n@media (max-width: 767.98px) {\n    .banner-v2 {\n         width: 100%;\n         height: 173px;\n         margin-bottom: 0;\n         margin-left: 0;\n    }\n}\n\n.single__content p.banner-v2__desc {\n    margin: 0 !important;\n}\n\np.banner-v2__desc {\n    width: 292px;\n    font-style: normal;\n    font-weight: 700;\n    font-size: 22px;\n    line-height: 29px !important;\n    text-align: center;\n    color: #FFFFFF;\n    margin: 0 !important;\n    order: 0 !important;\n}\n\n.single__content a.banner-v2__link {\n    color: #FFFFFF !important;\n}\n\n.single__content a.banner-v2__link:hover {\n    color: #003557 !important;\n}\n\na.banner-v2__link {\n    display: flex;\n    justify-content: center;\n    align-items: center;\n    width: 181px;\n    height: 51px;\n    padding: 18px 0;\n    border-radius: 4px;\n    background: #003557;\n    font-weight: 700;\n    font-size: 16px;\n    color: #FFFFFF !important;\n    text-decoration: none !important;\n    order: 1 !important;\n}\n\n.banner-v2__link:hover {\n    background: white;\n    color: #003557 !important;\n}<\/style>\n\t\t\n\n\n<h2 class=\"wp-block-heading\">Moving up from Sage<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">Growth in recent years made the company think about switching from a lower-end package of Sage software to another system that would provide more functionality than merely accounting and <a href=\"https:\/\/www.mrpeasy.com\/inventory-management\/\" target=\"_blank\" rel=\"noreferrer noopener\" aria-label=\"inventory management (opens in a new tab)\">inventory management<\/a>.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">\u201cSage was fairly limited in that it did not have the capacity for <a href=\"https:\/\/www.mrpeasy.com\/production-scheduling\/\" target=\"_blank\" rel=\"noreferrer noopener\" aria-label=\"production scheduling (opens in a new tab)\">production scheduling<\/a> \u2013 so to that end, we used Microsoft Excel,\u201d says Chris Landen, Operations Manager at Exacta Technologies. \u201cThe manual data inputs obviously made the system prone to mistakes and we knew it was not scalable, finally we felt that we had reached a limit. We wanted to move to the next level, automate workflows, better manage our orders, and basically bolster up our whole operation.\u201d<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">After deciding to make a change in the summer of 2019, the company quickly centered in on Xero, much thanks to its great approach to data presentation. Swapping Sage for just Xero felt like a step back, however, because Xero lacked even the basic functionalities for inventory management that Sage had provided, neither did it offer any manufacturing management features that Exacta needed, such as BOMs, <a href=\"https:\/\/www.mrpeasy.com\/production-planning\/\" target=\"_blank\" rel=\"noreferrer noopener\" aria-label=\"production planning (opens in a new tab)\">production planning<\/a>, scheduling, reporting, subcontracting, etc.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">\u201cIt would not have made sense from the operational point of view,\u201d says Landen. \u201cSo we also considered upgrading to a more advanced version of Sage. But the integrations Xero offered really turned the tide.\u201d<\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><\/p>\n\n\n\n<div class=\"wp-block-image\"><figure class=\"aligncenter is-resized\"><img loading=\"lazy\" decoding=\"async\" src=\"https:\/\/www.mrpeasy.com\/blog\/wp-content\/uploads\/2021\/02\/exacta-tech-products-1024x724.png\" alt=\"exacta-tech-products\" class=\"wp-image-7405\" width=\"512\" height=\"362\"\/><figcaption><strong>Exacta Technologies produces bespoke servers and workstations for clients in need of high-performance computing.<\/strong><\/figcaption><\/figure><\/div>\n\n\n\n<h2 class=\"wp-block-heading\">Finding the best Xero integration<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">Four manufacturing suites initially made it to the shortlist from a wide selection of Xero apps \u2013 third-party software integrated with the accounting module. Among them was MRPeasy. <\/p>\n\n\n\n<p class=\"wp-block-paragraph\">\u201cWe knew we\nwere not operating at a level that would have made us consider SYSPRO or SAP,\u201d\nLanden affirms. \u201cOne of the biggest requirements we had was that the system\nshould be easy to use.\u201d<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Having gone through an array of trials and testing, <a aria-label=\" (opens in a new tab)\" href=\"https:\/\/www.mrpeasy.com\/\" target=\"_blank\" rel=\"noreferrer noopener\">MRPeasy<\/a> remained one of two final contenders. Finally, after five months of looking into different systems and analyzing them, Exacta Technologies decided to give the green light to the implementation of MRPeasy.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">\u201cMRPeasy won because of its excellent balance of user-friendliness and the reams of functionality expected from much larger systems,\u201d Landen explains. \u201cPlus, as we were looking to eliminate spreadsheets, the production scheduling capability of MRPeasy was also a deciding factor.\u201d<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Implementation made easier with support materials<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">Even though the decision to take MRPeasy into use was made in December 2019, the implementation process did not start until March next year due to the company moving into a new, modern production facility during the first months of 2020. Come springtime, the Exacta team started practicing on the new system to find and resolve issues that would come up in the process.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">\u201cMoving on to a new system was a daunting task at first, due to the complex nature of our business: we\u2019re dealing, for example, with a vast array of <a href=\"https:\/\/www.mrpeasy.com\/blog\/bill-of-materials\/\" target=\"_blank\" rel=\"noreferrer noopener\" aria-label=\"BOMs (opens in a new tab)\">BOMs<\/a> \u2013 including Matrix BOMs \u2013 and subcontracting,\u201d Landen remembers. \u201cWe wanted to make sure the system \u2013 and the company \u2013 was ready for implementation.\u201d<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">For learning the ropes, Landen finds there is no better way than getting familiar with the <a href=\"https:\/\/www.mrpeasy.com\/resources\/\" target=\"_blank\" rel=\"noreferrer noopener\" aria-label=\"online support documents and videos (opens in a new tab)\">online support documents and videos<\/a> MRPeasy has made available on their website.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">\u201cOne of the greatest things about this system is the support materials,\u201d he says. \u201cWhenever we have an issue, we can be sure that by giving ourselves some time to get accustomed to the software and the instructions, we will find a solution. The help files really do help. Everything is self-serviceable. The documentation is clear, concise, and knowledge-based, so anyone could come up with solutions by themselves. The personal support is an added value, a backup plan.\u201d<\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><\/p>\n\n\n\n<figure class=\"wp-block-image\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"487\" src=\"https:\/\/www.mrpeasy.com\/blog\/wp-content\/uploads\/2021\/02\/MRPeasy-case-study-support-1024x487.png\" alt=\"MRPeasy-case-study-support\" class=\"wp-image-7414\" srcset=\"https:\/\/www.mrpeasy.com\/blog\/wp-content\/uploads\/2021\/02\/MRPeasy-case-study-support-1024x487.png 1024w, https:\/\/www.mrpeasy.com\/blog\/wp-content\/uploads\/2021\/02\/MRPeasy-case-study-support-300x143.png 300w, https:\/\/www.mrpeasy.com\/blog\/wp-content\/uploads\/2021\/02\/MRPeasy-case-study-support-768x365.png 768w, https:\/\/www.mrpeasy.com\/blog\/wp-content\/uploads\/2021\/02\/MRPeasy-case-study-support.png 1200w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><figcaption><strong>The support materials made available on MRPeasy&#8217;s website proved to be invaluable in the implementation process.<\/strong><\/figcaption><\/figure>\n\n\n\n<h2 class=\"wp-block-heading\">Finding a use for every functionality<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">The implementation team initially spent two months studying the system, then in May they began putting in the data, and on June 1 the system was finally launched. At first, Exacta utilized only the core functionalities of MRPeasy and went through a transitional period during which they stacked on functionality after functionality.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">\u201cWe still have some aspects to figure out and improve, but the whole process has been remarkably smooth,\u201d says Landen. \u201cWe basically find a use for every functionality MRPeasy has to offer, so we have opted for the <a href=\"https:\/\/www.mrpeasy.com\/pricing\/\" target=\"_blank\" rel=\"noreferrer noopener\" aria-label=\"Enterprise account (opens in a new tab)\">Enterprise account<\/a>. But we are also planning to upgrade even further in order to get access to the API feature.\u201d<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Positive feedback from customers, suppliers, and employees<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">It is difficult for Landen to accurately gauge the improvements MRPeasy has brought into the company because they simply did not have much to compare the new data with. He emphasizes, however, that more important than the numbers is that they now have the tools to make improvements, to analyze and streamline their processes.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">\u201cSince we\nstarted to use worker reports, we have accumulated data from the shop floor\nthat gives us more visibility into production,\u201d Landen explains. \u201cWith Sage and\nExcel it was very difficult to get accurate reports like those \u2013 now we can\nprocess the information much quicker and get insight into the efficiency of our\nworkers.\u201d<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Even though there may not be many numbers to back up his claims, Landen knows that things have improved as the company has gotten positive feedback from customers, suppliers, and workers.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">\u201cWe are now able to give more accurate information on prices and delivery times to customers, our clients prefer the new, cleaner quoting system,\u201d Landen details. \u201cAccount managers have more visibility into the state of customer relationships. Vendor performance is improving as we are able to expedite purchasing processes and plan supplies in a more efficient manner. All these improvements are passed on to the customer and reflected back to us.\u201d<\/p>\n\n\n<div class=\"banner-v1\">\n    <div class=\"banner__text\">\n        <div class=\"banner-v1__title\">Your business deserves effective software<\/div>\n        <div class=\"banner-v1__desc\">MRPeasy users report a 54% average improvement in the overall performance of their company and a 42% increase in on-time deliveries.<\/div>\n        <div><a class=\"banner-v1__link\" href=\"https:\/\/www.mrpeasy.com\/sign-up\/ \" target=\"_blank\" data-ga-event=\"blog_signup_banner_white\">Try for free<\/a><\/div>\n    <\/div>\n    <div class=\"banner__img\">\n        <img decoding=\"async\" src=\"https:\/\/www.mrpeasy.com\/blog\/wp-content\/themes\/mrpeasy\/assets\/images\/banner.svg\" alt=\"banner\">\n    <\/div>\n<\/div>\n\n\n\n<h2 class=\"wp-block-heading\">Recommendations to other manufacturers<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">Asked whether he would like to recommend anything to manufacturers that are planning to start using ERP software, or thinking about swapping their old system for another, Landen has this to say: <\/p>\n\n\n\n<p class=\"wp-block-paragraph\">\u201cYou have to accept that implementing a new system is a complex process that requires real, concentrated effort. You have to be ready to sacrifice many hours to work on it, to become an expert user. If you want the implementation process to be quicker and smoother, you could try using the help of consultants, but implementing MRPeasy is absolutely doable without any external help. We would recommend MRPeasy to anybody. It\u2019s powerful, reasonably priced, easy to learn and use. And I can\u2019t really overstate the helpfulness of the support documents.\u201d<\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><em>Article first published in <\/em><a rel=\"noreferrer nofollow noopener\" aria-label=\"Zenoot.com (opens in a new tab)\" href=\"https:\/\/zenoot.com\/articles\/case-study-how-exacta-technologies-improved-productivity-and-production-systems-with-mrpeasy\/\" target=\"_blank\"><em>Zenoot.com<\/em><\/a><\/p>\n","protected":false},"excerpt":{"rendered":"<p>While moving facilities and trying to orient in the pandemic, UK hi-tech server manufacturer Exacta Technologies found resources to implement a new ERP system, all on their own.<\/p>\n","protected":false},"author":7,"featured_media":8735,"comment_status":"open","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"footnotes":""},"categories":[60,90,44,91],"tags":[61,209,48,58,54,494,36,32,17,66],"class_list":["post-7400","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-case-study","category-choosing-a-software","category-erp","category-implementation","tag-case-study","tag-erp-implementation","tag-erp-software","tag-erp-system","tag-erp-system-implementation","tag-exacta-technologies","tag-mrp-implementation","tag-mrp-software","tag-mrp-system","tag-mrpeasy"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.8 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Case Study: How Exacta Technologies Improved Productivity With MRPeasy<\/title>\n<meta name=\"description\" content=\"While moving facilities and trying to 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