{"id":4722,"date":"2020-02-25T11:26:50","date_gmt":"2020-02-25T11:26:50","guid":{"rendered":"https:\/\/www.mrpeasy.com\/blog\/?p=4722"},"modified":"2021-02-17T07:35:59","modified_gmt":"2021-02-17T07:35:59","slug":"erp-and-mrp-implementation-how-to-analyze-your-internal-processes","status":"publish","type":"post","link":"https:\/\/www.mrpeasy.com\/blog\/erp-and-mrp-implementation-how-to-analyze-your-internal-processes\/","title":{"rendered":"ERP and MRP Implementation &#8211; How to Analyze Your Internal Processes"},"content":{"rendered":"\n<p>An essential step when a business implements an ERP or MRP is to deeply analyze the internal processes and construct process flow diagrams of current and new processes. <\/p>\n\n\n\n<!--more-->\n\n\n\n<div class=\"wp-block-image\"><figure class=\"aligncenter\"><img loading=\"lazy\" decoding=\"async\" width=\"1000\" height=\"667\" src=\"https:\/\/www.mrpeasy.com\/blog\/wp-content\/uploads\/2020\/02\/erp-and-mrp-implementation-how-to-analyze-your-internal-processes-1.jpg\" alt=\"\" class=\"wp-image-4727\" srcset=\"https:\/\/www.mrpeasy.com\/blog\/wp-content\/uploads\/2020\/02\/erp-and-mrp-implementation-how-to-analyze-your-internal-processes-1.jpg 1000w, https:\/\/www.mrpeasy.com\/blog\/wp-content\/uploads\/2020\/02\/erp-and-mrp-implementation-how-to-analyze-your-internal-processes-1-300x200.jpg 300w, https:\/\/www.mrpeasy.com\/blog\/wp-content\/uploads\/2020\/02\/erp-and-mrp-implementation-how-to-analyze-your-internal-processes-1-768x512.jpg 768w\" sizes=\"auto, (max-width: 1000px) 100vw, 1000px\" \/><\/figure><\/div>\n\n\n\n<p><em>You can also listen to this article:<\/em><\/p>\n\n\n\n<iframe loading=\"lazy\" title=\"ERP and MRP Implementation \u2013 How to Analyze Your Internal Processes\" height=\"122\" width=\"100%\" style=\"border: none;\" scrolling=\"no\" data-name=\"pb-iframe-player\" src=\"https:\/\/www.podbean.com\/media\/player\/uhcdx-db88f8?from=pb6admin&#038;download=1&#038;version=1&#038;auto=0&#038;share=1&#038;download=1&#038;rtl=0&#038;fonts=Helvetica&#038;skin=1&#038;pfauth=&#038;btn-skin=103\"><\/iframe>\n\n\n\n<p>A process flow diagram is a chart that presents the necessary steps in a particular process. By creating a process flow diagram, organizations map and address areas for improvement and change. The diagrams may include: <\/p>\n\n\n\n<ol class=\"wp-block-list\"><li>The flow of resources (materials, people).<\/li><li>The flow of information.<\/li><li>The associated tasks within a process.<\/li><li>The decisions to be taken throughout a process.<\/li><li>The connections between the different stages of a process.<\/li><li>The changes in ownership and responsibility throughout a process.<\/li><li>The workflows within ERP or <a href=\"https:\/\/www.mrpeasy.com\/mrp-system\/\" target=\"_blank\" rel=\"noreferrer noopener\" aria-label=\"MRP systems (opens in a new tab)\">MRP systems<\/a>.<\/li><\/ol>\n\n\n\n<div id=\"ez-toc-container\" class=\"ez-toc-v2_0_80 counter-hierarchy ez-toc-counter ez-toc-custom ez-toc-container-direction\">\n<div class=\"ez-toc-title-container\">\n<p class=\"ez-toc-title\" style=\"cursor:inherit\">Table of Contents<\/p>\n<span class=\"ez-toc-title-toggle\"><a href=\"#\" class=\"ez-toc-pull-right ez-toc-btn ez-toc-btn-xs ez-toc-btn-default ez-toc-toggle\" aria-label=\"Toggle Table of Content\"><span class=\"ez-toc-js-icon-con\"><span class=\"\"><span class=\"eztoc-hide\" style=\"display:none;\">Toggle<\/span><span class=\"ez-toc-icon-toggle-span\"><svg style=\"fill: #343333;color:#343333\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" class=\"list-377408\" width=\"20px\" height=\"20px\" viewBox=\"0 0 24 24\" fill=\"none\"><path d=\"M6 6H4v2h2V6zm14 0H8v2h12V6zM4 11h2v2H4v-2zm16 0H8v2h12v-2zM4 16h2v2H4v-2zm16 0H8v2h12v-2z\" fill=\"currentColor\"><\/path><\/svg><svg style=\"fill: #343333;color:#343333\" class=\"arrow-unsorted-368013\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"10px\" height=\"10px\" viewBox=\"0 0 24 24\" version=\"1.2\" baseProfile=\"tiny\"><path d=\"M18.2 9.3l-6.2-6.3-6.2 6.3c-.2.2-.3.4-.3.7s.1.5.3.7c.2.2.4.3.7.3h11c.3 0 .5-.1.7-.3.2-.2.3-.5.3-.7s-.1-.5-.3-.7zM5.8 14.7l6.2 6.3 6.2-6.3c.2-.2.3-.5.3-.7s-.1-.5-.3-.7c-.2-.2-.4-.3-.7-.3h-11c-.3 0-.5.1-.7.3-.2.2-.3.5-.3.7s.1.5.3.7z\"\/><\/svg><\/span><\/span><\/span><\/a><\/span><\/div>\n<nav><ul class='ez-toc-list ez-toc-list-level-1 ' ><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/www.mrpeasy.com\/blog\/erp-and-mrp-implementation-how-to-analyze-your-internal-processes\/#What_is_a_process_flow_diagram\" >What is a process flow diagram?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/www.mrpeasy.com\/blog\/erp-and-mrp-implementation-how-to-analyze-your-internal-processes\/#Business_areas_which_could_be_mapped\" >Business areas which could be mapped<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-3\" href=\"https:\/\/www.mrpeasy.com\/blog\/erp-and-mrp-implementation-how-to-analyze-your-internal-processes\/#Benefits_of_having_a_process_flow_diagram\" >Benefits of having a process flow diagram<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-4\" href=\"https:\/\/www.mrpeasy.com\/blog\/erp-and-mrp-implementation-how-to-analyze-your-internal-processes\/#Steps_for_using_process_flow_diagrams_to_improve_processes\" >Steps for using process flow diagrams to improve processes<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-5\" href=\"https:\/\/www.mrpeasy.com\/blog\/erp-and-mrp-implementation-how-to-analyze-your-internal-processes\/#Symbols_used_for_process_design\" >Symbols used for process design<\/a><\/li><\/ul><\/nav><\/div>\n<h2 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"What_is_a_process_flow_diagram\"><\/span>What is a process flow diagram?<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<p>A process flow diagram is a picture or a drawing that visualizes the sequential steps in a process. It is also known as a process map or a flowchart.<\/p>\n\n\n\n<p>Each step in a\nprocess is displayed as a box, and all of these are connected with arrows that\npoint in the direction in which the process happens, indicating the sequence of\nevents. Each map starts at a certain point and ends at a certain point, there\nare inputs and outputs, decision points where the process can take various\nroutes.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"Business_areas_which_could_be_mapped\"><\/span>Business areas which could be mapped<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<p>The areas involved which should be mapped, when designing a process for an <a rel=\"noreferrer noopener\" aria-label=\"ERP (opens in a new tab)\" href=\"https:\/\/www.mrpeasy.com\/enterprise-resource-planning\/\" target=\"_blank\">ERP<\/a> and <a href=\"https:\/\/www.mrpeasy.com\/material-requirements-planning\/\" target=\"_blank\" rel=\"noreferrer noopener\" aria-label=\"MRP (opens in a new tab)\">MRP<\/a> implementation, can be at different levels. At a higher level, it can integrate all the areas of the company. At lower levels, it can contemplate a specific process, with a higher level of detail. The areas involved may be:<\/p>\n\n\n\n<ul class=\"wp-block-list\"><li>Operations, such as order fulfillment, manufacturing, inventory, procurement.<\/li><li>Vendor management<\/li><li>Sales processes<\/li><li>Accounting<\/li><li>Finance<\/li><li>Human Resources<\/li><\/ul>\n\n\n\n<p><em>You might also like an infographic about <\/em><a rel=\"noreferrer noopener\" aria-label=\"Top 5 Mistakes When Implementing ERP Software (opens in a new tab)\" href=\"https:\/\/www.mrpeasy.com\/blog\/mistakes-implementing-erp-software\/\" target=\"_blank\"><em>Top 5 Mistakes When Implementing ERP Software<\/em><\/a><em>.<\/em><\/p>\n\n\n\n<h2 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"Benefits_of_having_a_process_flow_diagram\"><\/span>Benefits of having a process flow diagram<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<p>For a business process, the benefits of having a process flow diagram\nare:<\/p>\n\n\n\n<ul class=\"wp-block-list\"><li>It\u2019s a map that helps to understand a full process in\none sight.<\/li><li>It helps to find operational opportunities for\nimprovement.<\/li><li>It helps to standardize and sustain internal\nprocedures.<\/li><li>It helps to document the current process.<\/li><li>It helps to assign roles, ownership and set responsibilities.<\/li><\/ul>\n\n\n\n<h2 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"Steps_for_using_process_flow_diagrams_to_improve_processes\"><\/span>Steps for using process flow diagrams to improve processes<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<p>The process flow diagram helps to understand the remarkable\ncharacteristics of a process. There are many tools for process flow diagrams\ndesign, from pen and paper, or Microsoft Word, to specific software solutions. Process\nmaps allow you to question the way of doing to improve organizational processes.\n<\/p>\n\n\n\n<p>The steps using process flow diagrams for improving processes, and also implementing ERP or <a href=\"https:\/\/www.mrpeasy.com\/\" target=\"_blank\" rel=\"noreferrer noopener\" aria-label=\"MRP software (opens in a new tab)\">MRP software<\/a>, are:<\/p>\n\n\n\n<ul class=\"wp-block-list\"><li><strong>Assign the team and define the scope<\/strong><\/li><\/ul>\n\n\n\n<p>It\nis at this phase when you set the operational team (project managers,\nfacilitators and assistants) as well as the project deadlines. Define the\nproject scope, its boundaries, goals, and expected outputs.<\/p>\n\n\n\n<ul class=\"wp-block-list\"><li><strong>Collect data <\/strong><\/li><\/ul>\n\n\n\n<p>At this stage, your team is required to collect information for mapping the current situation, by making observations, interviews with coworkers, and collecting historical data. <\/p>\n\n\n\n<p>Identify\nand include all the process parameters and constraints. Document your current\nprocesses and situations.<\/p>\n\n\n\n<ul class=\"wp-block-list\"><li><strong>Analyze the data and map the current situation<\/strong><\/li><\/ul>\n\n\n\n<p>At this stage, you will analyze the collected information and build the process flow diagrams of various processes.<\/p>\n\n\n\n<p>It\nis important to map a process as it happens, and not as it is believed or\nenvisioned to happen. The process flow diagram should be like a photograph of\nthe current situation.<\/p>\n\n\n\n<p>There are standardized symbols to use when representing the flow diagram. They show all the tasks involved from the beginning to the end, the decision-making route and the relationship between themselves. <strong>At the end of the article, you can find the most common flow chart symbols used.<\/strong><\/p>\n\n\n\n<ul class=\"wp-block-list\"><li><strong>Identify the problem<\/strong><\/li><\/ul>\n\n\n\n<p>At this stage, you must identify the main process issues your company faces. Try to diagnose which processes are inefficient, confusing, or unclear. Maybe some processes outright contradict or block other processes. Find out when the \u2018ball is dropped\u2019. There may be issues with having clear ownership and responsibilities.<br><\/p>\n\n\n\n<p>When you are implementing ERP or MRP, identify which processes will be affected and probably should be changed.<\/p>\n\n\n\n<ul class=\"wp-block-list\"><li><strong>Develop a new improved process<\/strong><\/li><\/ul>\n\n\n\n<p>Brainstorm\nthe process with a critical spirit, always involving your team members and the\nworkers who have ownership of that process.<\/p>\n\n\n\n<p>Discuss\nand set the ideal process sequence, define clear responsibilities and detailed\ninstructions on how to make the process flow smoothly from one step to another\nuntil completed, and draw up a revised process flow diagram. <\/p>\n\n\n\n<p>Remember,\nthis is just a draft and many changes will occur while going into the next\nsteps.<\/p>\n\n\n\n<ul class=\"wp-block-list\"><li><strong>Test the new improved process <\/strong><\/li><\/ul>\n\n\n\n<p>Now\nit\u2019s the time to go to the field and kick off the pilot test. <\/p>\n\n\n\n<p>It\u2019s\nthe opportunity to check the differences between the plan and the real\nsituation. Measure performance, make observations, and you will be able to\ncontrast the plan against reality.<\/p>\n\n\n\n<p>You will\nbe able to:<\/p>\n\n\n\n<ul class=\"wp-block-list\"><li>Eliminate\nuseless steps or tasks.<\/li><li>Add missing\nsteps.<\/li><li>Combine\nsub-processes.<\/li><li>Reduce\nunnecessary steps.<\/li><li>Simplify\nactivities.<\/li><li>Clarify\ninstructions, responsibility, and ownership.<\/li><li>And decide if\nthe new process is better than the original.<\/li><\/ul>\n\n\n\n<ul class=\"wp-block-list\"><li><strong>Document the final flow process<\/strong><\/li><\/ul>\n\n\n\n<p>Present\nthe final flow process diagram to your team. Document the flowchart into the\noperational procedures. Remember to use conventional symbols for doing so. This\ndocument will contain at least the following data: <\/p>\n\n\n\n<ul class=\"wp-block-list\"><li>The name of the process or sub-process.<\/li><li>Process \/ sub-process inputs<\/li><li>Process \/ sub-process outputs<\/li><li>Process \/ sub-process boundaries<\/li><li>Process \/ sub-process activities<\/li><li>Roles of the members<\/li><li>Approvals and dates of the documentation<\/li><\/ul>\n\n\n\n<ul class=\"wp-block-list\"><li><strong>Keep the flowchart of your process updated.<\/strong><\/li><\/ul>\n\n\n\n<p>From now on, a\ncontinuous improvement wheel takes place and an iterative process will start.\nEvery time there\u2019s a place for improvement or the process changes you will need\nto update the flowchart. Do not mingle with the very high details if it is the\nfirst time and get ready to integrate it as part of your enhancement habits!<\/p>\n\n\n\n<p><strong>Final tips when\nimplementing ERP and MRP Systems<\/strong><\/p>\n\n\n\n<p>Implementing ERP and MRP is a complex process that takes a long time, requires\nresources and involvement of your team members. That\u2019s why you should consider\nthe above tips to ensure a successful implementation when analyzing your\ninternal processes: <\/p>\n\n\n\n<ul class=\"wp-block-list\"><li>See the big\npicture of the whole process.<\/li><li>Keep the focus\non your main goal.<\/li><li>Go from the general\nto the detail.<\/li><li>Excellence\ndoesn\u2019t come overnight but at every step.<\/li><li>Involve your\nteam members when process mapping.<\/li><li>Implementing an\nERP\/MRP will change your company\u2019s processes for better.<\/li><\/ul>\n\n\n\n<h2 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"Symbols_used_for_process_design\"><\/span>Symbols used for process design<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<p>The following table presents the most common symbols to use when designing a process flow diagram.<\/p>\n\n\n\n<div class=\"wp-block-image\"><figure class=\"aligncenter\"><a href=\"https:\/\/www.mrpeasy.com\/blog\/wp-content\/uploads\/2020\/02\/Symbols-used-for-process-design.png\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"576\" src=\"https:\/\/www.mrpeasy.com\/blog\/wp-content\/uploads\/2020\/02\/Symbols-used-for-process-design-1024x576.png\" alt=\"Symbols-used-for-process-design\" class=\"wp-image-4729\" srcset=\"https:\/\/www.mrpeasy.com\/blog\/wp-content\/uploads\/2020\/02\/Symbols-used-for-process-design-1024x576.png 1024w, https:\/\/www.mrpeasy.com\/blog\/wp-content\/uploads\/2020\/02\/Symbols-used-for-process-design-300x169.png 300w, https:\/\/www.mrpeasy.com\/blog\/wp-content\/uploads\/2020\/02\/Symbols-used-for-process-design-768x432.png 768w, https:\/\/www.mrpeasy.com\/blog\/wp-content\/uploads\/2020\/02\/Symbols-used-for-process-design.png 1920w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/a><\/figure><\/div>\n","protected":false},"excerpt":{"rendered":"<p>An essential step when a business implements an ERP or MRP is to deeply analyze the internal processes and construct process flow diagrams of current and new processes.<\/p>\n","protected":false},"author":4,"featured_media":4727,"comment_status":"open","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"footnotes":""},"categories":[91,94],"tags":[19,209,210,4,40,36],"class_list":["post-4722","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-implementation","category-tips","tag-erp","tag-erp-implementation","tag-internal-processes","tag-manufacturing-software","tag-mrp","tag-mrp-implementation"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v26.7 - 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